The ever changing trend in technology brought the necessity for the automation of everything from paper-and-pen based to absolute computer domination. The overwhelming emergence of computers paved way to easier access of information that leads to increased production, efficiency and reliability.

The increasing urbanity of modern information system allows the information and communication technologies to be utilized in different actions. In fact, the educational institutions are one of the leading users of computer applications in order to manage student data.

Student Record System (SRS) is a computer application that deals with the generation, collection, organization, storage, retrieval and dissemination of recorded knowledge. SRS provide capabilities for entering student information, building a student record and managing other student – related data needs in the school.

In the light of recent high profile cases there is increased emphasis being placed on all institutions to be able to demonstrate good record management. The effective management of records ensures sound decisions based on full, accurate and up-to-date information and by ensuring that the underlying principles behind those decisions can be traced, scrutinized and justified as necessary.

This breakthrough gave way to the development of databases which became useful for storing data for important information.
In the development of database management system, the organization of storage of data was prioritized. A DBMS controls the creation, maintenance and use of the database storage structures of educational institutions of their users. It allows institutions to place control of institution wide database development in the hands of Database Administrators (DBAs) and other specialists.

An SRS provide the following benefits:
1. It helps facilitate decisions about courses students should take and assist with problems that may arise
2. It assist with monitoring accountability and future planning
3. It helps teachers make instructional decisions and to obtain specific information that may assist in working with a student
4. It helps evaluate the success of various programs in a certain curriculum